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Our team conducted the below risk assessments in order to ensure the safety of our staff as they return to work on a voluntary basis.

London

Company name: LEYTON UK LTD

Assessment carried out by: NICOLA SÜLTER

Date of next review: 30 July 2020

Date assessment was carried out: 18 MAY 2020

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Excessive touch points (door handles on entry and exit into out out of the office as well as door handles of meeting rooms, printers, kitchen appliances and kitchen furniture, desks, water filter and vending machine)

Staff returning to work

N/A

- We have installed hand sanitiser dispensers through-out the office; namely at the entrance and exit of the office. The hand sanitiser dispensers dotted through-out the office are to encourage and remind staff to sanitise as often as possible
- We have blocked off access to, and use of, kitchen appliances and implemented a rule of no more than 2 people in the kitchen, and no more than 6 people are the tables in the kitchen;
- We have published signs to remind people that printers are high touch points and staff should remember to sanitise once they have used the printer;
- We have arranged for cleaners to attend the office nightly to wipe down all desks and other surface;
- We have arranged for a deep clean every Wednesday to facilitate the application of the barrier tech technology.
- We decided against the use of a temperature scanning device because these do not measure core temperature.

RC arranged for the delivery and installation of the hand sanitisers, the printing and publishing of the signs, and the taping up of the kitchen appliances and equipment
TCT and GC completed the training for staff members TC arranged for cleaners and deep cleaners to attend the office on a regular basis

Before return to work (beginning of July)

Entry/ Exit to the workplace (touch points and flow of movement)

Staff returning to work

N/A

- Leave main doors into the office open during office hours
- We have encouraged staff to minimise the amount of times that staff exit and re-enter the building in one day.
- We have implemented an entry and exit procedure as well as a one-way system of moving through the office in order to prevent close contact with staff members
- We have a signs spaced out on floors in order to remind staff to keep a distance from one another
- Staff have been encouraged to prepare lunch at home and bring a packed lunch into the office in order to prevent staff from leaving during lunchtime

TCT and GC have included advice around lunch and the one-way system in the training.

Before return to work (beginning of July)

Lifts (unnecessary touch point)

Staff returning to work

N/A

- We have advised staff not to use lifts but if this is not possible, to reduce the amount of people in the lift to the number suggested by the facilities manager

- Facilities manager
- TCT and GC included advice in training

Before return to work (beginning of July)

Lifts (unnecessary touch point)

Staff returning to work

N/A

- We have advised staff not to use lifts but if this is not possible, to reduce the amount of people in the lift to the number suggested by the facilities manager

- Facilities manager
- TCT and GC included advice in training

Before return to work (beginning of July)

Travel for work purposes

Staff returning to work

N/A

- Voluntary client on-site meetings allowed;
- Only two staff members per car – one in the driver’s seat and one in the back passenger seat.

21 July 2020

Building management

Staff returning to work

- We have read through guidance from the facilities manager and where applicable and possible, have aligned our guidance with the guidance from the facilities manager.
- We have sought and received clarification on the one way system route into and out of the building and aligned our one-way system with that of the facilities manager.
- We have discussed with the facilities manager that we will be applying the barrier tech technology on the bathrooms on our level and he has agreed that this is fine and that no bleach products will be used in that area.

TC has been the contact person for matters relating to be building’s facilities manager

Before return to work (beginning of July)

Company name: LEYTON UK LTD

Assessment carried out by: NICOLA SÜLTER

Date of next review: 30 July 2020

Date assessment was carried out: 18 MAY 2020

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Lack of staff awareness

Staff returning to work and greater community

N/A

Communications/ posters/ arrows: - HR and office managers to provide guidance and establish protocols on the workplace measures (entry to office, hand sanitiser, face masks)
- Info guide to be sent to staff prior to returning to the office by email, video walk through, HIVE, online mandatory training)
- After returning: notices, posters, intranet communications and verbal manager briefings to be established
- Define on meeting room doors the max occupants allows, remove chairs from meetings rooms
- Water machine usage is allowed but a warning sign about it being high touch point has been installed
- Regular weekly reminders on protocols

TCT & GC

Before return to work (end of June)

Toilet doors

Staff and building occupants

N/A

- Close every second bathroom and limit number of people in there at a time

RC arranged this

Before return to work (end of June)

Lifts (unnecessary touch point)

Staff returning to work

N/A

- We have advised staff not to use lifts but if this is not possible, to reduce the amount of people in the lift to the number suggested by the facilities manager

- Facilities manager
- TCT and GC included advice in training

Before return to work (beginning of July)

Meeting rooms

Staff

N/A

- 1 person to occupy 3 person meeting room;
- 3 persons to occupy 6 person meeting room;
- 4 persons to occupy 8 person meeting room

RC arranged for signs to be published

Before return to work (end of June)

New joiners from overseas

Staff

N/A

- Self-isolation in the UK before they start working at Leyton

HR

Before return to work (end of June)

Building management

Staff returning to work

N/A

- We have read through guidance from the facilities manager and where applicable and possible, have aligned our guidance with the guidance from the facilities manager.
- We have sought and received clarification on the one way system route into and out of the building and aligned our one-way system with that of the facilities manager.
- We have discussed with the facilities manager that we will be applying the barrier tech technology on the bathrooms on our level and he has agreed that this is fine and that no bleach products will be used in that area.

TC has been the contact person for matters relating to be building’s facilities manager

Before return to work (beginning of July)

New joiners not from overseas

Staff returning to work

N/A

- Send new joiners measures we have put in place
- Categorise them according to vulnerability
- Find out about their commute

HR

Before return to work (end of June)(beginning of July)

Client meetings

Clients and staff

N/A

- These will not take place in the office
- These will have to be conducted via video conferencing

Staff will need to inform clients

Before return to work (end of June)

Third parties/ customers

Staff and third parties/ customers

N/A

- No outside third parties or customers to access the office.
- No personal deliveries are allowed at work
- No use of equipment, crockery or cutlery, stools, tables
- Only 2 people to be in the kitchen and only 6 at both tables

Staff will need to be aware of this

Before return to work (end of June)

Kitchen

Staff

N/A

- No use of equipment, crockery or cutlery, stools, tables
- Only 2 people to be in the kitchen and only 6 at both tables

RC arranged this

Before return to work (end of June)

Staff member becoming sick

Staff, staff families, greater community

N/A

- Shut down office, deep clean

Instructions will be issued by management

Transmission points sick

Staff

N/A

- Regular cleaning

PPS

Before return to work (end of June)

Cell phones are a big risk

Staff

N/A

- Provision of hand sanitiser throughout the office

RC arranged for hand sanitisers

Before return to work (end of June)

Keeping windows open to improve ventilation

Staff returning to work

N/A

- Must remind staff to close windows before they leave

Staff positioned close to windows

Before return to work (end of June)

Personal Hygiene

Staff returning to work

N/A

- Hand sanitiser provided throughout the office;
- Signs to remind staff to wash hands regularly
- Staff are encouraged to walk/ cycle to work;
- Staff are encouraged to wear face masks on their travel to work

Staff members

Ongoing

Travel to work

Staff members returning to work

N/A

- Staff are encouraged to walk/ cycle to work;
- Staff are encouraged to wear face masks on their travel to work

Staff attending work

Continuous

Close proximity and congestion in the office

Staff members returning to work

N/A

- Only 35 staff members in attendance in the London office;
- Every alternate desk and diagonal desks are in use;
- Perspex shields have been installed


Continuous

Company name: LEYTON UK LTD

Assessment carried out by: NICOLA SÜLTER

Date of next review: 30 July 2020

Date assessment was carried out: 18 MAY 2020

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Contact with contaminated desk surfaces

Staff members returning to work

N/A

- Application of barrier tech product on all desks;
- Daily cleaning by PPS
- Weekly deep clean by PPS
- Provision of anti

Cleaning service/ identified staff members

Before return to work at the beginning of July

Contact with contaminated door handles

Staff members returning to work

N/A

- Application of barrier tech product on all door handles;
- Daily cleaning by cleaning company
- Weekly deep clean by external cleaning company
- Hand sanitiser’s are located at doors

All staff when using

Before return to work at the beginning of July

Contact with contaminated printer and other equipment

Staff members returning to work

N/A

- Application of barrier tech product on all office equipment;
- Daily cleaning by cleaning company
- Weekly deep clean by external cleaning company
- Hand sanitiser is located around the office so that staff can use it after they’ve come into contact with such high contact points
- Staff have been told to bring in their own computer equipment and to take it all home with them each and every day

All staff when using

Before return to work at the beginning of July

Contact with contaminated light switches

Staff members returning to work

N/A

- Application of barrier tech product through-out the office;
- Daily cleaning by cleaning company
- Weekly deep clean by external cleaning company
- Hand sanitiser is located around the office so that staff can use it after they’ve come into contact with such high contact points

- Most of our lights are sensored anyway.

Before return to work at the beginning of July

Bad ventilation

Staff members returning to work

N/A

- Encourage staff to keep windows open but remind them to close windows when they leave the office!
- The operation of the plant is the responsibility of the facilities manager
- A test of the ventilation plant is being carried out and enhanced filter changes will occur every month and checks will be conducted. There will be additional running of plant equipment to keep the flow going out of hours.

- Staff at work need to ensure windows are open and that they are closed before existing the building.
- Facilities manager is in charge of the operating the plant

Before return to work (end of June)

Insufficient cleaning

Staff members returning to work

N/A

Deep clean office before returning:
- Fogging and spray disinfectant systems
- Sanitisation of all touch points
- Application of barrier tech product
- All desks to be wiped down every day

PPS Group

Before return to work at the beginning of July

Multiple surfaces/ items on which virus can be found

Staff members returning to work

N/A

- Heads of Departments were instructed to oversee clean areas around their departments, take coats home, no clutter on any of the desks, remove all photos and any other item on desk, only laptop and screen to remain, no phones

Heads of department to oversee + RC cleared these areas

Before return to work at the beginning of July

Manchester

Company name: LEYTON UK LTD

Assessment carried out by: NICOLA SÜLTER

Date of next review: 30 July 2020

Date assessment was carried out: 18 MAY 2020

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Contact with contaminated desk surfaces

Staff members returning to work

N/A

- Application of barrier tech product on all desks;
- Daily cleaning
- Weekly deep clean

Cleaning service/ identified staff members

Before return to work at the beginning of July

Contact with contaminated door handles

Staff members returning to work

N/A

- Application of barrier tech product on all door handles;
- Daily cleaning by cleaning company
- Weekly deep clean by external cleaning company
- Hand sanitiser’s are located at doors

All staff when using

Before return to work at the beginning of July

Contact with contaminated printer and other equipment

Staff members returning to work

N/A

- Application of barrier tech product on all office equipment;
- Daily cleaning by cleaning company
- Weekly deep clean by external cleaning company
- Hand sanitiser is located around the office so that staff can use it after they’ve come into contact with such high contact points
- Staff have been told to bring in their own computer equipment and to take it all home with them each and every day

All staff when using

Before return to work at the beginning of July

Contact with contaminated light switches

Staff members returning to work

N/A

- Encourage staff to keep windows open but remind them to close windows when they leave the office!
- The operation of the plant is the responsibility of the facilities manager
- The plant is not being operated during this time and staff must keep windows open.

- Staff at work need to ensure windows are open and that they are closed before existing the building.
- Facilities manager is in charge of the operating the plant

Before return to work at the beginning of Julybeginning of July

Insufficient cleaning

Staff members returning to work

N/A

Deep clean office before returning:
- Fogging and spray disinfectant systems
- Sanitisation of all touch points
- Application of barrier tech product
- All desks to be wiped down every day

External cleaning company

Before return to work at the beginning of July

Multiple surfaces/ items on which virus can be found

Staff members returning to work

N/A

- Heads of Departments were instructed to oversee clean areas around their departments, take coats home, no clutter on any of the desks, remove all photos and any other item on desk, only laptop and screen to remain, no phones

Heads of department to oversee + EB cleared these areas

Before return to work at the beginning of July

Company name: LEYTON UK LTD

Assessment carried out by: NICOLA SÜLTER

Date of next review: 30 July 2020

Date assessment was carried out: 18 MAY 2020

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Excessive touch points (door handles on entry and exit into out out of the office as well as door handles of meeting rooms, printers, kitchen appliances and kitchen furniture, desks, water filter and vending machine)

Staff returning to work

N/A

- We have installed hand sanitiser dispensers through-out the office; namely at the entrance and exit of the office. The hand sanitiser dispensers dotted through-out the office are to encourage and remind staff to sanitise as often as possible
- We have blocked off access to, and use of, kitchen appliances and implemented a rule of no more than 2 people in the kitchen, and no more than 6 people are the tables in the kitchen;
- We have published signs to remind people that printers are high touch points and staff should remember to sanitise once they have used the printer;
- We have arranged for cleaners to attend the office nightly to wipe down all desks and other surface;
- We have arranged for a deep clean every Wednesday to facilitate the application of the barrier tech technology.
- We decided against the use of a temperature scanning device because these do not measure core temperature.

RC and EB arranged for the delivery and installation of the hand sanitisers, the printing and publishing of the signs, and the taping up of the kitchen appliances and equipment
TCT and GC completed the training for staff members
TC arranged for cleaners and deep cleaners to attend the office on a regular basis

Before return to work (beginning of July)

Entry/ Exit to the workplace (touch points and flow of movement)

Staff returning to work

N/A

- Leave main doors into the office open during office hours
- We have encouraged staff to minimise the amount of times that staff exit and re-enter the building in one day.
- We have implemented an entry and exit procedure as well as a one-way system of moving through the office in order to prevent close contact with staff members
- Staff members in the Manchester office are encouraged to use the lift to go upstairs to the office (one people per lift) and to use the stairs to leave the office.
- We have a signs spaced out on floors in order to remind staff to keep a distance from one another
- Staff have been encouraged to prepare lunch at home and bring a packed lunch into the office in order to prevent staff from leaving during lunchtime

TCT and GC have included advice around lunch and the one-way system in the training.

Before return to work (beginning of July)

Lifts (unnecessary touch point)

Staff returning to work

N/A

- We have advised staff not to use lifts but if this is not possible, to reduce the amount of people in the lift to the number suggested by the facilities manager

- Facilities manager
- TCT and GC included advice in training

Before return to work (beginning of July)

Travel for work purposes

Staff returning to work

N/A

- Banned for now

N/A

Building management

Staff returning to work

N/A

- We have read through guidance from the facilities manager and where applicable and possible, have aligned our guidance with the guidance from the facilities manager.

TC and EB has been the contact person for matters relating to be building’s facilities manager

Before return to work (beginning of July)

Company name: LEYTON UK LTD

Assessment carried out by: NICOLA SÜLTER

Date of next review: 30 July 2020

Date assessment was carried out: 18 MAY 2020

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

Lack of staff awareness

Staff returning to work and greater community

N/A

Communications/ posters/ arrows:
- HR and office managers to provide guidance and establish protocols on the workplace measures (entry to office, hand sanitiser, face masks)
- Info guide to be sent to staff prior to returning to the office by email, video walk through, HIVE, online mandatory training)
- After returning: notices, posters, intranet communications and verbal manager briefings to be established
- Define on meeting room doors the max occupants allows, remove chairs from meetings rooms
- Water machine usage is allowed but a warning sign about it being high touch point has been installed
- Regular weekly reminders on protocols

TCT & GC

Before return to work (end of June)

Toilet doors

Staff and building occupants

N/A

- Close every second bathroom and limit number of people in there at a time

EB to arrange this

Before return to work (end of June)

Meeting rooms

Staff

N/A

- Meeting rooms to be at <50% occupance

EB to arrange for signs to be published

Before return to work (end of June)

New joiners from overseas

Staff

N/A

- Self-isolation in the UK before they start working at Leyton

HR

Before return to work (end of June)

New joiners not from overseas

Staff

N/A

- Send new joiners measures we have put in place
- Categorise them according to vulnerability
- Find out about their commute

HR

Before return to work (end of June)

Client meetings

Clients and staff

N/A

- These will not take place in the office
- These will have to be conducted via video conferencing

Staff will need to inform clients

Before return to work (end of June)

Third parties/ customers

Staff and third parties/ customers

N/A

- No outside third parties or customers to access the office.
- No personal deliveries are allowed at work

Staff will need to be aware of this

Before return to work (end of June)

Kitchen

Staff

N/A

- No use of equipment, crockery or cutlery, stools, tables
- Only 2 people to be in the kitchen and only 6 at both tables

EB arranged this

Before return to work (end of June)

Transmission points

Staff

N/A

- Regular cleaning

External cleaning company a

Before return to work (end of June)

Cell phones are a big risk

Staff,

N/A

- Provision of hand sanitiser throughout the office

RC and EB arranged for hand sanitisers

Before return to work (end of June)

Keeping windows open to improve ventilation

Staff returning to work

N/A

- Must remind staff to close windows before they leave

Staff positioned close to windows

Before return to work (end of June)

Personal Hygiene

Staff returning to work

N/A

- Hand sanitiser provided throughout the office;
- Signs to remind staff to wash hands regularly

Staff members

Ongoing

Travel to work

Staff members returning to work

N/A

- Staff are encouraged to walk/ cycle to work;
- Staff are encouraged to wear face masks on their travel to work

Staff attending work

Continuous

Close proximity and congestion in the office

Staff members returning to work

N/A

- <50% occupancy in the office at any one time;
- Every alternate desk and diagonal desks are in use;
- Perspex shields have been installed

HR and EB and JP

Continuous